Please submit your event program to the Music Program Office, email@example.com, at least two weeks prior to the recital date.
Discuss any publicity needs/requests with the Office of Communications via the Communications Request Forms.
Technical needs could involve any kind of audio needs (amplification, monitors, audio playback); live streaming; projection screen, podium, microphones, etc. You should be thinking about technical needs already when first planning the event and figuring out the date/time/location. Once the event is approved, you can request these technical needs from the relevant departments and offices.
For use of projection systems, contact both Music ITS (firstname.lastname@example.org) for help with the technology, and Josh Wood (email@example.com) in Music Facilities to plan for help setting up and putting away the screen.
For audio support, including concert recording and/or sound reinforcement, and recording sessions, requests must be made through the Audio Engineering and Sound Production Department’s Recording Services website.
As a general reference, the scope of audio support is divided into four basic categories:
- Small needs: 3 mics/inputs or less, and no monitors
- Medium needs: anything with 1 or 2 monitor mixes and 4-8 inputs
- Large needs: Anything larger than medium needs
- AE&SP departmental collaboration: event request must include a confirmed AE&SP faculty sponsor (this includes performances and recording sessions)
While all requests for audio support must be made no less than two weeks prior to your event, we request that ‘medium needs’ be requested 3-4 weeks in advance, and ‘large needs’ be made 6 weeks or more in advance. As a general rule, if you want to best ensure complete support for your event, reach out to Recording Services as soon as possible with your general scope, and continue to communicate as specifics develop. These are only general guidelines, so please familiarize yourself with the specific information about recordings and sound reinforcement: https://musintra.sitehost.iu.edu/departments/offices/recording-services/index.html
If you wish your event to be live streamed, contact IUMusicLive (firstname.lastname@example.org) to request livestreaming, as soon as possible. Events must be approved by the PCC at least 3 weeks prior to the event to be eligible for IUMusicLive streaming, to ensure enough time to acquire streaming licenses for the repertoire.
Events occurring in the four performance hall venues (Ford Hall, Recital Hall, Auer Hall, and MAC Auditorium) are eligible to be live streamed by IUMusicLive. There are copyright/licensing factors which will determine if live stream will be possible. JSoM streaming events not streamed by IUMusicLive are subject to the same copyright and licensing requirements as concerts in our halls. Please direct any questions to Phil Ponella (email@example.com).